AARTO Administrator Training

Administering alleged AARTO infringements can be a daunting task if one is not fully conversant with the many administrative requirements contained in the AARTO Act and its regulations. Furthermore, incorrectly handling AARTO infringements can prove to be costly and indeed, and can have very serious consequences for fleet owners.

While the AARTO Act currently only applies in the jurisdictions of the Municipalities of Tshwane and Johannesburg, which has been the case since 2008, it is intended to be implemented nationally at some time in the future. Numerous “cry wolf!” announcements have been made in that regard but as yet, there is no firm, properly proclaimed date regarding its national implementation.

Nevertheless, because its provisions currently apply in Tshwane and Johannesburg, a single unattended AARTO infringement notice will result in licensing transactions being withheld for the entire fleet operated by a company. Similarly, if/when the points-demerit system is implemented, repeat infringers who drive your company’s vehicles could find their driving licenses being suspended or cancelled in a heartbeat, thus bringing about a raft of serious consequences for the driver and the company.

Since 2010, JPSA has been providing in-depth, comprehensive and hands-on training for those who administer their companies’ traffic fines. Although we address the theory behind the legislation, our key focus is on practical training, where fleet administrators work with live situations relevant to their company, to equip them with the know-how to deal with traffic fines properly.

Course Outline

The outline of the course is as follows:

  • A background to traffic law in South Africa
  • Understanding the National Road Traffic Act and its regulations
  • Understanding the Criminal Procedure Act and dealing with traffic fines issued in terms of it
  • Understanding the AARTO Act and how it changes the way in which traffic law is administered
  • Understanding the points demerit system and how will affect driving licence holders and companies differently
  • Understanding the various stages of the AARTO “adjudication procedure”:
    • The infringement notice
    • The courtesy letter
    • The enforcement order
  • Understanding the various elective options available under AARTO and how and when to exercise them
  • How the AARTO Act can affect your business, including:
    • Effects on fleet operators and juristic entities
    • Contracts and leases
    • Insurance
    • Human resources and labour issues
  • How to avoid falling foul of the prescribed processes:
    • Common mistakes made by fleet administrators, proxies, etc.
    • Record-keeping to stay on the right side of AARTO
    • Keeping abreast of your company’s traffic fines status
  • Working with AARTO forms:
    • Which form to use under each set of circumstances
    • Correctly completing the relevant AARTO forms
    • Submitting the prescribed AARTO forms
    • Monitoring the progress of AARTO elective options
    • How and when to close the file on each case

Who should attend?

The course is tailored to suit fleet administrators of companies of all sizes, however it is sometimes important in larger organisations that other persons within an organisation also undergo the training. This is sometimes necessary so that they too may understand the AARTO process and how it effects the company and its employees, to properly inform policy decisions.

What materials are included in the course?

JPSA provides electronic copies all of the materials that are required in order to complete the course and to apply what has been learned after attending the course.

This includes the following:

  • Copies of the current AARTO Act, 1998 and its regulations (as amended)
  • Copies of the AARTO Amendment Act, 2019 and its draft regulations
  • Copies of the National Road Traffic Act
  • Copies of the Criminal Procedure Act
  • Working electronic AARTO forms to exercise the elective options available

Class venues and sizes, plus delegate certification

We provide three models for training, namely – training at our offices in Midrand, onsite training at clients’ premises and online training via videoconferencing. Whichever option is chosen, delegates must have their own computers available since the practical training dictates that whatever work is done resides on your own computer. Arrangements for each model are made on a first come, first served basis.

Because of the intensive and comprehensive nature of the course material provided, class sizes for the AARTO Administrator’s course are limited to a maximum of 5 delegates per session. This allows delegates to interact with the lecturer and other delegates, and to gain the individual attention to their own specific needs and understanding of the course material. Typically training session start at 10:00 and end at 15:00, although it sometimes happens that they last longer, due to the aforementioned interaction.

IMPORTANT: Every delegate is required to pass a test on their knowledge at the end of the session and will be provided with a certificate only if he or she passes the test. We have not yet had a delegate fail the test, however, should this happen, we undertake to retrain that delegate at no additional charge.

Pricing

Our pricing models are tailored to suit the method of training chosen.

  • Training at our premises – R4,500 per delegate, including refreshments and lunch. *SUSPENDED DUE TO COVID
  • Training at your premises – R4,250 per delegate (plus travel and subsistence if outside of Gauteng). *SUSPENDED DUE TO COVID
  • Online training via videoconferencing – R4,000 per delegate.

A group discount of R1,000 per delegate applies where 3 or more delegates (up to a maximum of 5) are to be trained for a single company. 

The effect of the AARTO Amendment Act on our training

It is important to note that The AARTO Amendment Act, No. 4 of 2019 changes much of what is contained in the currently applicable AARTO Act. Because its commencement has not yet been proclaimed by the President, the AARTO Amendment Act is not yet applicable anywhere in South Africa.

Significantly differing draft regulations to accompany the AARTO Amendment Act were published for public comment in October 2019 and again in October 2020. As such, the regulations are not in force and are subject to change before being finalised and taking effect. Because they constitute a redraft of the regulations which are tailored to suit the AARTO Amendment Act, they cannot be applied in relation to the currently applicable AARTO Act.

The changes that will arise out of the commencement of the AARTO Amendment Act and its regulations will alter much of what currently applies. Accordingly, JPSA envisages that persons who undergo training before they take effect will need to undergo a refresher course to assist them in coming to terms with those changes.

Consequently, when the amendments become law, JPSA undertakes to provide online refresher training to any delegate it has trained from July 2019 to the time of the proclamation of the commencement of the AARTO Amendment Act, 2019 – at no additional charge.

Bookings

Booking your training is essential and can be done by contacting us.